Travel Coordinator Services

Travel planning on Chinese shoots sits where a deep domestic aviation and high-speed-rail network meets a tough rulebook. That rulebook means careful handling of Z, F and M-class visas, work permits, and the cross-border moves between mainland China, Hong Kong, Macau and Taiwan that global co-productions ask for time and again. The coordinators on our roster have built long-running ties with Chinese corporate-travel agencies serving China Film Group, Huayi Brothers, Bona Film Group, Wanda Pictures, iQIYI Pictures and Tencent Pictures. They bargain production rates with Air China, China Eastern, China Southern, Hainan Airlines and Cathay Pacific into Beijing Capital (PEK), Beijing Daxing (PKX), Shanghai Pudong (PVG), Shanghai Hongqiao (SHA), Guangzhou Baiyun (CAN), Shenzhen Bao'an (SZX), Hong Kong (HKG) and Hengdian's regional airfield. They also book the low-cost domestic carriers that crew often use for regional moves into Chengdu, Kunming, Xi'an, Sanya, Qingdao and Hangzhou.

They book CRH high-speed rail on the four-hour Beijing-Shanghai corridor and the nine-hour Beijing-Hong Kong nationwide service. They also source lodging across the full range. That reaches from Peninsula, Park Hyatt, Aman, Four Seasons, Waldorf Astoria, Rosewood, Mandarin Oriental, Bulgari, Capella, The PuLi and The Upper House sites through boutique hotels, on-lot lodging at Hengdian, and long-stay serviced apartments in Beijing's Sanlitun, Shanghai's Xintiandi and Guangzhou's Tianhe.

On a working production, our Chinese travel coordinators run itineraries for whole crews and cast across pre-production, principal photography and wrap windows. They manage Z work visa applications for non-Chinese cast and crew through the Ministry of Foreign Affairs and Ministry of Public Security consular network in their home countries, plus F-class business visit visas and M-class commercial visas as right. They handle China Customs ATA carnet logistics on gear moving with the production team. They also set up arrival transfers at PEK, PKX, PVG, SHA, CAN, SZX, HKG and the regional Chinese airports serving locations across Hainan, Yunnan, Sichuan, Xinjiang and Tibet, which fall under the extra border-zone permit envelope that those regions need.

The day-to-day work gets specific. They keep 24/7 lines open for last-minute rebookings when shoot schedules shift through weather or location changes. They keep per-diem ledgers in step with Labor Law of PRC standards and social insurance (社保) duties. They manage hotel block bookings with cancellation and force-majeure clauses suited to film production. They also work with Chinese accountants so travel costs flow correctly into qualifying-spend forms for regional production subsidies and Sino-foreign co-production certification through NRTA at wrap. We match coordinators by production scale, language profile and Chinese geographic spread.